Agenda – short

1. Welcome and introductions (Sé Reed, President)
2. Official business (Katie Adams Farrell, Treasurer/Secretary)
   1. Resolution to adopt the Bylaws
   2. Resolution to adopt the Conflict of Interest Policy
   3. Resolution to adopt the Code of Conduct
3. Status reports
   1. CEO’s Update
   2. Programs
   3. Finance
   4. Board development
   5. Other mission-related business
4. Discussion

All members will be sent the full Agenda and Addenda, along with the Meeting Minutes.

Member Registration

This meeting is open to attend for all current members of The WP Community Collective.

Join The WP Community Collective.

Members may register in advance using their member email. Your member email is the email address you use to participate in The WPCC’s Slack and/or that you used when you became a member of The WPCC.

Register for the meeting here.

Additional Information

What happens at the meeting?

The WPCC Board of Directors meeting has three parts: Official Business (votes of the Board of Directors), Reports (status updates), and Discussion (open items). Sections require and/or invite varying levels of participation from meeting attendees. 

1. Official Business
   • The Official Business section of the agenda includes resolutions and other items that require votes of the Board of Directors. Items of Official Business have been presented and discussed prior to the vote; thus, there is no discussion of Official Business. 
   • The Board of Directors votes on items of Official Business, except in the case of elections, which are voted on by members of The WPCC.
   • Attendees are invited to listen to Official Business.
2. Reports
   • Reports are presented by leadership to provide information on the organization’s operations, activities, and opportunities. Standing Reports are: President & CEO Update, Programs, Finance (Membership, Sponsorship and Budget), Board Development, and Other Mission-related Business. 
   • After each status report, attendees are invited to ask questions via the webinar chat, offer ideas and feedback, and suggest areas for further discussion, as time allows.
   • If a status report prompts significant questions or sparks discussion among meeting attendees, the Secretary may opt to table the report for further dialogue during the Discussion portion of the agenda.
3. Discussion
   • Items included on the agenda for Discussion are ideas, topics, or issues that require input, consideration, deliberation, problem-solving, planning, or decision-making.
   • To ensure informed discussion, attendees may review relevant materials in advance of the meeting via the meeting’s Agenda & Addenda.
   • Attendees are invited to participate in Discussion items. Please use the “raise your hand” function to let us know if you’d like to speak.
   • Discussions are time-limited and moderated to ensure their orientation toward outcomes/solutions, positivity, and inclusivity.
   • If an item demonstrates a clear need for conversation beyond what is timely or appropriate, it may be tabled for discussion at a later date. 

How do I submit an agenda item for discussion?

If you have an item you would like to discuss with the Board of Directors and/or The WPCC membership, you may request the item be added to the Discussion section of the agenda by filling out the “Request to Submit an Item for Discussion” form. Please include all documentation you feel is pertinent to our ability to review your request and discuss your item. Requests made less than 48 hours before the meeting will be tabled for follow-up or discussion at a future meeting, with rare exception. If your item merits immediate attention, please include that in your request.

All items are added to the meeting agenda at the discretion of the Board of Directors. Should the Board decide not to include your suggested item for discussion on the agenda, we will share our reasoning with you. Reasons may include: The item is better suited for discussion at a later date, in a different meeting setting, or on Slack, or we may need more information about your item or time to thoroughly consider your request. We appreciate your patience.

Will the meeting be recorded so I can watch it later?

Our current policy is to not record the session. This is meant to encourage open dialogue and candid discussion among all participants. However, to ensure transparency and keep our community informed, we will publish detailed member minutes following the meeting. This approach allows us to provide clarity on decisions and discussions while respecting the privacy and comfort of participants during the meeting.

We understand that this may make it difficult for folks in different timezones to participate. We are actively working on ways to maintain inclusivity and accessibility as we continue to formalize our operations. (We welcome all members’ ideas and input on this issue.)

Who do I contact if I have questions?

Members can reach out to any Board member on Slack. Anyone can email us at: hello@thewpcommunitycollective.com 

About The WPCC

The WP Community Collective is a nonprofit initiative to foster and support an independent open source ecosystem.

The WP Community Collective is a member-based organization. Membership is open to the public. Become a Member.

If you have joined The WPCC, but have not yet received your invitation to the Slack instance, please email slack@thewpcommunitycollective.com.